Keara McGlynn, RMA Exhibiting Manager
Keara McGlynn, RMA Exhibiting Manager
2019 RMA Annual Conference
Sponsor Resources
October 27–29, 2019
Hyatt Regency New Orleans
X Back Bay Floorplan and Booth Numbers
The exhibit hall will be located on the 3rd floor of the Marriott Copley in the Back Bay Convention Conference Center. This is also where all sponsors and exhibitors can pick up their badges and conference materials.
EXHIBITING AGENDA
Note: Times are subject to change.
SUNDAY, October 27
12:00 P.M. to 3:00 P.M.
Booth Installations
Opening Reception in Main Exhibit Hall
MONDAY, October 28
Breakfast in Exhibit Hall/Innovation Sessions
Mid-morning break in Exhibit Hall
Lunch will ONLY be available in the Innovation Sessions
Mid-afternoon refreshments in Exhibit Hall
Cocktail Reception and Prize Drawings in Exhibit Hall
Conference App
RMA would like to include your company logo and description in the Sponsor and Exhibitor section of the RMA Conference App. Please fill out the PDF below with the information you would like displayed in the app, and return to Keara McGlynn.
Sponsor and Exhibitor Benefits
Speaking Opportunities
Conference speaking engagements are included as part of a Platinum or Gold sponsorship. You can sponsor an innovation session or a track session. Please contact Keara McGlynn at kmcglynn@rmahq.org for more details.
Complimentary Registrations
Platinum sponsors are provided with four full complimentary conference registrations; Gold and silver sponsors are provided with three. All exhibiting packages include one full complimentary registration.
Attendee list
All sponsors and exhibitors will receive an emailed Attendee List, with contact information, two weeks prior to the conference.
Ad placement in The RMA Journal®
Platinum and Gold Sponsorships include one full page, 4-color advertisement in The RMA Journal®; Silver and Exhibiting Sponsorships include one half-page ad.
Conference Promotional Materials
Your company’s logo will be featured in the RMA Annual Conference brochure, on the RMA Annual Conference microsite with a link to your company’s website, and it will also be highlighted in the Annual Conference program.
NEW in 2016
Logo Placement
We will also include your logo with a link to your company’s website in RMA Annual Conference broadcast emails to the RMA membership.
RMA Annual Conference App
Your company’s logo and short description, with a link to your company’s website, will be featured in our new RMA Annual Conference App.
Electric and Internet
You can order electrical services and Internet for your booth using these forms.
Please note: Wifi will be provided in the exhibit hall, but if you plan to run a web-based presentation at your booth, you may want to consider ordering internet.
PSAV Exhibitor Services (Monitors) (PDF)
Electrical and Internet Services (PDF)
RMA is partnering with Freeman for exhibiting operations. To access the Conference Exhibiting Kit, please visit www.freemanco.com or download the pdf.
Discount Deadline: October 21, 2016 is the deadline to take advantage of discount pricing by ordering online.
EXHIBITING KIT
RMA is partnering with Freeman for exhibiting operations.
X Back Bay Floorplan and Booth Numbers
The exhibit hall will be located on the 3rd floor of the Marriott Copley in the Back Bay Convention Conference Center. This is also where all sponsors and exhibitors can pick up their badges and conference materials.
Exhibiting Kit
RMA is partnering with Freeman for exhibiting operations.
Conference Exhibiting Kit
Electric and Internet
You can order electrical services and Internet for your booth using these forms.
Please note: Wifi will be provided in the exhibit hall, but if you plan to run a web-based presentation at your booth, you may want to consider ordering internet.
PSAV Exhibitor Services (Monitors) (PDF)
Electrical and Internet Services (PDF)
RMA is partnering with Freeman for exhibiting operations. To access the Conference Exhibiting Kit, please visit www.freemanco.com or download the pdf.
Discount Deadline: October 21, 2016 is the deadline to take advantage of discount pricing by ordering online.
HOTEL INFORMATION
Our Annual Conference Headquarters hotel (Hyatt Regency New Orleans) is sold out on certain nights, so we recommend booking next door at the Hyatt House. The Hyatt House is connected to the Hyatt Regency by an indoor walkway. The rate at the Hyatt House is the same as the Hyatt Regency ($239). If more rooms should open up at the Hyatt Regency, notification will be posted to this page.
We expect that the Hyatt House may fill quickly, so we encourage you to make a reservation soon.
DATES: OCT 24, 2019 - OCT 31, 2019
Our conference hotel is the Hyatt Regency New Orleans 601 Loyola Ave New Orleans, LA 70113. Our group rate at the hotel is $239 single/double. For accommodations during the conference, please call the hotel at 504-561-1234 and refer to the Risk Management Association. Reservations must be made by September 24, 2019 in order to ensure room and rate availability.
RMA cannot guarantee room or rate availability after that date or if our block sells out prior to that date. To change your reservation or to cancel, please contact the hotel directly.
Please Note: RMA does not use housing bureaus or third-party providers, so please use the Book A Room link provided.
REGISTRATION FORMS
Conference App
RMA would like to include your company logo and description in the Sponsor and Exhibitor section of the RMA Conference App. Please fill out the PDF below with the information you would like displayed in the app, and return to Keara McGlynn.
Exhibit Hall Only (PDF)
Use this form for anyone who will work your booth, but won’t have access to breakout sessions. (Please complete a separate form for each attendee from your Company.)
Sponsor/ Exhibitor Full Registration (PDF)
Use this form for anyone who will attend all conference sessions, not to exceed the number of complementary registrations in your sponsorship contract. (Please complete a separate form for each attendee from your Company.)
Paid Sponsors and Exhibitors Only (PDF)
Use this form for anyone who needs access to breakout sessions after you have used your Complimentary full registration. (Please complete a separate form for each attendee from your Company.)
Exhibit Hall Only (PDF)
Use this form for anyone who will work your booth, but won’t have access to breakout sessions. (Please complete a separate form for each attendee from your Company.)
Sponsor/ Exhibitor Full Registration (PDF)
Use this form for anyone who will attend all conference sessions, not to exceed the number of complementary registrations in your sponsorship contract. (Please complete a separate form for each attendee from your Company.)
RMA JOURNAL ADS
Full page ad:
Non-bleed: 7" x 10"
1/2 page ad:
Non-bleed: 7" x 5.25"
Note: All live matter must be 0.25" from trim on all sides.
See official RMA media kit below for more details.
RMA Media Kit
Sponsor and Exhibitor Benefits
Speaking Opportunities
Conference speaking engagements are included as part of a Platinum or Gold sponsorship. You can sponsor an innovation session or a track session. Please contact Keara McGlynn at kmcglynn@rmahq.org for more details.
Complimentary Registrations
Platinum sponsors are provided with four full complimentary conference registrations; Gold and silver sponsors are provided with three. All exhibiting packages include one full complimentary registration.
Attendee list
All sponsors and exhibitors will receive an emailed Attendee List, with contact information, two weeks prior to the conference.
Ad placement in The RMA Journal®
Platinum and Gold Sponsorships include one full page, 4-color advertisement in The RMA Journal®; Silver and Exhibiting Sponsorships include one half-page ad.
Conference Promotional Materials
Your company’s logo will be featured in the RMA Annual Conference brochure, on the RMA Annual Conference microsite with a link to your company’s website, and it will also be highlighted in the Annual Conference program.
NEW in 2016
Logo Placement
We will also include your logo with a link to your company’s website in RMA Annual Conference broadcast emails to the RMA membership.
RMA Annual Conference App
Your company’s logo and short description, with a link to your company’s website, will be featured in our new RMA Annual Conference App.
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