Keara McGlynn, RMA Exhibiting Manager

kmcglynn@rmahq.org

215-446-4110

 Keara McGlynn, RMA Exhibiting Manager

kmcglynn@rmahq.org | 215-446-4110

2019 RMA Annual Conference

Sponsor Resources

October 27–29, 2019
Hyatt Regency New Orleans

X Back Bay Floorplan and Booth Numbers

The exhibit hall will be located on the 3rd floor of the Marriott Copley in the Back Bay Convention Conference Center. This is also where all sponsors and exhibitors can pick up their badges and conference materials.

Please note: Speaker registration will be on the 4th floor at the RMA Registration Desk

2017 RMA Exhibitor Floorplan (PDF)

2017 RMA Exhibitor Booth Numbers (PDF)

EXHIBITING AGENDA

Exhibiting Agenda (PDF)

Note: Times are subject to change.

SUNDAY, October 27

12:00 P.M. to 3:00 P.M.

Booth Installations

5:30 P.M. to 7:30 P.M.

Opening Reception in Main Exhibit Hall

MONDAY, October 28
7:30 A.M. to 8:30 A.M.

Breakfast in Exhibit Hall/Innovation Sessions

9:45 A.M. to 10:30 A.M.

Mid-morning break in Exhibit Hall

12:30 P.M. to 1:30 P.M.

Lunch will ONLY be available in the Innovation Sessions

2:45 P.M. to 3:30 P.M.

Mid-afternoon refreshments in Exhibit Hall

4:45 P.M. to 5:45 P.M.

Cocktail Reception and Prize Drawings in Exhibit Hall

TUESDAY, October 29, 2019
7:15 A.M. to 8:15 A.M.

Breakfast in the Exhibit Hall

9:45 A.M. to 10:15 A.M.

Mid-morning break in Exhibit Hall

11:15 A.M. to 1:00 P.M.

Exhibitors breakdown/shipping out

Conference App

RMA would like to include your company logo and description in the Sponsor and Exhibitor section of the RMA Conference App. Please fill out the PDF below with the information you would like displayed in the app, and return to Keara McGlynn.

App Description Form (PDF)

Sponsor and Exhibitor Benefits

Speaking Opportunities

Conference speaking engagements are included as part of a Platinum or Gold sponsorship. You can sponsor an innovation session or a track session. Please contact Keara McGlynn at kmcglynn@rmahq.org for more details.

 
Complimentary Registrations

Platinum sponsors are provided with four full complimentary conference registrations; Gold and silver sponsors are provided with three. All exhibiting packages include one full complimentary registration.

 
Attendee list

All sponsors and exhibitors will receive an emailed Attendee List, with contact information, two weeks prior to the conference.

Ad placement in The RMA Journal®

Platinum and Gold Sponsorships include one full page, 4-color advertisement in The RMA Journal®; Silver and Exhibiting Sponsorships include one half-page ad.

 
Conference Promotional Materials

Your company’s logo will be featured in the RMA Annual Conference brochure, on the RMA Annual Conference microsite with a link to your company’s website, and it will also be highlighted in the Annual Conference program.

NEW in 2016
Logo Placement

We will also include your logo with a link to your company’s website in RMA Annual Conference broadcast emails to the RMA membership.

 

RMA Annual Conference App

Your company’s logo and short description, with a link to your company’s website, will be featured in our new RMA Annual Conference App.

Electric and Internet

You can order electrical services and Internet for your booth using these forms.

 

Please note: Wifi will be provided in the exhibit hall, but if you plan to run a web-based presentation at your booth, you may want to consider ordering internet.

PSAV Exhibitor Services (Monitors) (PDF)

Electrical and Internet Services (PDF)

RMA is partnering with Freeman for exhibiting operations. To access the Conference Exhibiting Kit, please visit www.freemanco.com or download the pdf. 

  Freeman exhibiting kit (PDF)

Discount Deadline: October 21, 2016 is the deadline to take advantage of discount pricing by ordering online.

EXHIBITING KIT

RMA is partnering with Freeman for exhibiting operations. 

Freeman Exhibiting Kit

X Back Bay Floorplan and Booth Numbers

The exhibit hall will be located on the 3rd floor of the Marriott Copley in the Back Bay Convention Conference Center. This is also where all sponsors and exhibitors can pick up their badges and conference materials.

Please note: Speaker registration will be on the 4th floor at the RMA Registration Desk

2017 RMA Exhibitor Floorplan (PDF)

2017 RMA Exhibitor Booth Numbers (PDF)

Exhibiting Kit

RMA is partnering with Freeman for exhibiting operations. 

Conference Exhibiting Kit

Electric and Internet

You can order electrical services and Internet for your booth using these forms.

 

Please note: Wifi will be provided in the exhibit hall, but if you plan to run a web-based presentation at your booth, you may want to consider ordering internet.

PSAV Exhibitor Services (Monitors) (PDF)

Electrical and Internet Services (PDF)

RMA is partnering with Freeman for exhibiting operations. To access the Conference Exhibiting Kit, please visit www.freemanco.com or download the pdf. 

  Freeman exhibiting kit (PDF)

Discount Deadline: October 21, 2016 is the deadline to take advantage of discount pricing by ordering online.

HOTEL INFORMATION

Hyatt Regency New Orleans

601 Loyola Avenue

New Orleans, LA 70113

emojilib.com

Our Annual Conference Headquarters hotel (Hyatt Regency New Orleans) is sold out on certain nights, so we recommend booking next door at the Hyatt House. The Hyatt House is connected to the Hyatt Regency by an indoor walkway. The rate at the Hyatt House is the same as the Hyatt Regency ($239). If more rooms should open up at the Hyatt Regency, notification will be posted to this page.

 

We expect that the Hyatt House may fill quickly, so we encourage you to make a reservation soon.

Book at Hyatt House

DATES: OCT 24, 2019 - OCT 31, 2019

Our conference hotel is the Hyatt Regency New Orleans 601 Loyola Ave New Orleans, LA 70113. Our group rate at the hotel is $239 single/double. For accommodations during the conference, please call the hotel at 504-561-1234 and refer to the Risk Management Association. Reservations must be made by September 24, 2019 in order to ensure room and rate availability.

 

RMA cannot guarantee room or rate availability after that date or if our block sells out prior to that date. To change your reservation or to cancel, please contact the hotel directly.

 

Please Note: RMA does not use housing bureaus or third-party providers, so please use the Book A Room link provided.

Hotel Reservation

REGISTRATION FORMS

Conference App

RMA would like to include your company logo and description in the Sponsor and Exhibitor section of the RMA Conference App. Please fill out the PDF below with the information you would like displayed in the app, and return to Keara McGlynn.

App Description Form (PDF)

Exhibit Hall Only (PDF)

Use this form for anyone who will work your booth, but won’t have access to breakout sessions. (Please complete a separate form for each attendee from your Company.)

Sponsor/ Exhibitor Full Registration (PDF)

Use this form for anyone who will attend all conference sessions, not to exceed the number of complementary registrations in your sponsorship contract. (Please complete a separate form for each attendee from your Company.)

Paid Sponsors and Exhibitors Only (PDF)

Use this form for anyone who needs access to breakout sessions after you have used your Complimentary full registration. (Please complete a separate form for each attendee from your Company.)

Exhibit Hall Only (PDF)

Use this form for anyone who will work your booth, but won’t have access to breakout sessions. (Please complete a separate form for each attendee from your Company.)

Sponsor/ Exhibitor Full Registration (PDF)

Use this form for anyone who will attend all conference sessions, not to exceed the number of complementary registrations in your sponsorship contract. (Please complete a separate form for each attendee from your Company.)

RMA JOURNAL ADS

Full page ad:

Non-bleed: 7" x 10"

1/2 page ad:

Non-bleed: 7" x 5.25"

Note: All live matter must be 0.25" from trim on all sides.

See official RMA media kit below for more details.

RMA Media Kit

RMA Journal Issue Availability
Materials due
November 2019
9/20
December 2019/January 2020
10/28
February 2020
12/20
March 2020
1/23

Sponsor and Exhibitor Benefits

Speaking Opportunities

Conference speaking engagements are included as part of a Platinum or Gold sponsorship. You can sponsor an innovation session or a track session. Please contact Keara McGlynn at kmcglynn@rmahq.org for more details.

 
Complimentary Registrations

Platinum sponsors are provided with four full complimentary conference registrations; Gold and silver sponsors are provided with three. All exhibiting packages include one full complimentary registration.

 
Attendee list

All sponsors and exhibitors will receive an emailed Attendee List, with contact information, two weeks prior to the conference.

Ad placement in The RMA Journal®

Platinum and Gold Sponsorships include one full page, 4-color advertisement in The RMA Journal®; Silver and Exhibiting Sponsorships include one half-page ad.

 
Conference Promotional Materials

Your company’s logo will be featured in the RMA Annual Conference brochure, on the RMA Annual Conference microsite with a link to your company’s website, and it will also be highlighted in the Annual Conference program.

NEW in 2016
Logo Placement

We will also include your logo with a link to your company’s website in RMA Annual Conference broadcast emails to the RMA membership.

 

RMA Annual Conference App

Your company’s logo and short description, with a link to your company’s website, will be featured in our new RMA Annual Conference App.

Join the conversation on Twitter!

www.rmahq.org
Please contact Keara McGlynn, RMA Exhibiting Manager, with any questions:

  kmcglynn@rmahq.org

  215-446-4110

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